Buildings & Grounds- Administrative Assistant
Harrisonburg, VA Harrisonburg, VA Full-time Full-time Estimated:
$32.
4K - $41K a year Estimated:
$32.
4K - $41K a year Description:
The primary responsibilities of the Buildings and Grounds Administrative Assistant are to be a point of contact for inquiries to the department; provide great customer service and handle all administrative and clerical duties related to the Buildings and Grounds department.
Duties Adhere to all company policies and procedures; set a good example for others.
Attend/complete all in-services, training and meetings as required by Sunnyside.
Meet all training requirements as required by Federal and State regulations and by Sunnyside.
Demonstrate a commitment to safety by following safety rules & guidelines; follow good housekeeping practices, take proper care of equipment and perform job duties and responsibilities in a safe and responsible manner.
Be dependable, reliable and punctual with attendance; plan appropriately for absences when possible.
Show initiative and drive within scope of job responsibilities; show initiative without needing direction but ask for clarification, correct errors and request assistance in timely manner, handle unexpected situations calmly and efficiently to minimize problems.
Show commitment to giving quality service and make continuous efforts to improve; consider accuracy & appearance of work, learn from mistakes while taking action to reduce errors and understand the role quality plans in customer satisfaction.
Understand and respond to resident/customer needs; give complete and timely responses and always be respectful and courteous while following through with communication efforts.
Take responsibility for decisions, actions and results.
Work as a team player within department and with other Sunnyside departments; coach and encourage others on a regular basis, contribute to positive morale and spirit within the team and embrace change/adjust to changing responsibilities.
Communicate effectively with residents, family members, guests, co-workers, supervisors, etc.
; actively listen and clearly share information demonstrating effective oral and written communication.
Exercise good time management practices while maintaining quality of work; plan and organize work load to ensure job duties are handled efficiently and effectively and provide timely responses to those who request information.
Ensure personal hygiene, appearance and dress; present neatly groomed appearance and follow department dress code ensure identification badge is worn where visible.
Demonstrate dependability, reliability and punctuality.
Report to work when schedule, ready to work.
Ensure all emergency preparedness practice drills and protocols are followed.
General Office:
Answering phones, typing all professional letters, memos, responses, building permits, etc.
Posting of notices on In-House TV system for B&G notices, ordering of all uniforms, maintaining office supplies, office budget and equipment, assisting vendors and residents as needed, sending out SARA notices of emergency issues such as power outages, major water leaks, etc.
Accounting:
Process and maintain a record of all purchasing transactions completed for B&G department to include but not limited to purchase orders, credit card transactions, check requests, etc.
while ensuring appropriate accounts are coded and paperwork is processed accurately and timely.
Phone System:
Maintaining phone system data base including all phone changes through the NEC-SV9300 PCPro System, programming of all DTERM phones, troubleshooting phone/voicemail problems, updating name stamps on all office lines, assisting in set up of voicemails for new employees, completing all phone changes as requested, programming & maintaining System Speed Dial numbers and assignments, maintaining accurate database of phone numbers/locations for 911 programming on INTRADO software Requirements:
Qualifications Education and experience equivalent to high school diploma required; associate's degree preferred.
Previous administrative / clerical experience preferred.
Ability to communicate with older population with varying mental and physical capabilities.
Ability to process information accurately, make appropriate decisions and take appropriate action based upon the information available.
Ability to work with confidential information and maintain its' integrity.
Sincere interest in working with the elderly.
Efficient operation of computer and office equipment; ability to learn and operate new and changing software applications as well as assist others in their use.
Familiar with Microsoft Office (Word, Excel, Publisher, PowerPoint).
Strong written and verbal communication skills, strong phone etiquette as well as strong grammar and proofreading skills.
Ability to multi-task while maintaining attention to detail and having good organizational skills.
Current Virginia driver's license and meets driver eligibility requirements per Sunnyside policy HR069 preferred.
Strong customer service skills; maintain a hospitality approach to engaging with all individuals.
Work Environment Join a team where you are proud of the community in which you work.
At Sunnyside, we want each team-member to S.
H.
I.
N.
E both on and off campus (Service Before Self, Hospitality with Heart, Inspiring Excellence in Each Other, Nothing Less Than The Best, and Enjoy your Journey).
With a plethora of flexibility, growth opportunities, a safe learning environment, on-sight training, and an engaging/motivational atmosphere, you can rise into your new career path.
This job operates in a residential style care environment with normal lighting levels (except where lighting is reduced in resident rooms), comfortable temperature ranges, good air quality, ventilation, and low noise levels.
Sunnyside is a not-for-profit Senior Living life plan community situated on 150
acres in the rolling hills of the Shenandoah Valley in Harrisonburg, Virginia.
More than 500 residents call Sunnyside their home.
Work Hazards The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee will routinely sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 30 lbs or less and occasionally more than 40 lbs.
The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
Normal hazards related to general office environment.
Minimal hazards if universal precautions are followed.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$32.
4K - $41K a year Estimated:
$32.
4K - $41K a year Description:
The primary responsibilities of the Buildings and Grounds Administrative Assistant are to be a point of contact for inquiries to the department; provide great customer service and handle all administrative and clerical duties related to the Buildings and Grounds department.
Duties Adhere to all company policies and procedures; set a good example for others.
Attend/complete all in-services, training and meetings as required by Sunnyside.
Meet all training requirements as required by Federal and State regulations and by Sunnyside.
Demonstrate a commitment to safety by following safety rules & guidelines; follow good housekeeping practices, take proper care of equipment and perform job duties and responsibilities in a safe and responsible manner.
Be dependable, reliable and punctual with attendance; plan appropriately for absences when possible.
Show initiative and drive within scope of job responsibilities; show initiative without needing direction but ask for clarification, correct errors and request assistance in timely manner, handle unexpected situations calmly and efficiently to minimize problems.
Show commitment to giving quality service and make continuous efforts to improve; consider accuracy & appearance of work, learn from mistakes while taking action to reduce errors and understand the role quality plans in customer satisfaction.
Understand and respond to resident/customer needs; give complete and timely responses and always be respectful and courteous while following through with communication efforts.
Take responsibility for decisions, actions and results.
Work as a team player within department and with other Sunnyside departments; coach and encourage others on a regular basis, contribute to positive morale and spirit within the team and embrace change/adjust to changing responsibilities.
Communicate effectively with residents, family members, guests, co-workers, supervisors, etc.
; actively listen and clearly share information demonstrating effective oral and written communication.
Exercise good time management practices while maintaining quality of work; plan and organize work load to ensure job duties are handled efficiently and effectively and provide timely responses to those who request information.
Ensure personal hygiene, appearance and dress; present neatly groomed appearance and follow department dress code ensure identification badge is worn where visible.
Demonstrate dependability, reliability and punctuality.
Report to work when schedule, ready to work.
Ensure all emergency preparedness practice drills and protocols are followed.
General Office:
Answering phones, typing all professional letters, memos, responses, building permits, etc.
Posting of notices on In-House TV system for B&G notices, ordering of all uniforms, maintaining office supplies, office budget and equipment, assisting vendors and residents as needed, sending out SARA notices of emergency issues such as power outages, major water leaks, etc.
Accounting:
Process and maintain a record of all purchasing transactions completed for B&G department to include but not limited to purchase orders, credit card transactions, check requests, etc.
while ensuring appropriate accounts are coded and paperwork is processed accurately and timely.
Phone System:
Maintaining phone system data base including all phone changes through the NEC-SV9300 PCPro System, programming of all DTERM phones, troubleshooting phone/voicemail problems, updating name stamps on all office lines, assisting in set up of voicemails for new employees, completing all phone changes as requested, programming & maintaining System Speed Dial numbers and assignments, maintaining accurate database of phone numbers/locations for 911 programming on INTRADO software Requirements:
Qualifications Education and experience equivalent to high school diploma required; associate's degree preferred.
Previous administrative / clerical experience preferred.
Ability to communicate with older population with varying mental and physical capabilities.
Ability to process information accurately, make appropriate decisions and take appropriate action based upon the information available.
Ability to work with confidential information and maintain its' integrity.
Sincere interest in working with the elderly.
Efficient operation of computer and office equipment; ability to learn and operate new and changing software applications as well as assist others in their use.
Familiar with Microsoft Office (Word, Excel, Publisher, PowerPoint).
Strong written and verbal communication skills, strong phone etiquette as well as strong grammar and proofreading skills.
Ability to multi-task while maintaining attention to detail and having good organizational skills.
Current Virginia driver's license and meets driver eligibility requirements per Sunnyside policy HR069 preferred.
Strong customer service skills; maintain a hospitality approach to engaging with all individuals.
Work Environment Join a team where you are proud of the community in which you work.
At Sunnyside, we want each team-member to S.
H.
I.
N.
E both on and off campus (Service Before Self, Hospitality with Heart, Inspiring Excellence in Each Other, Nothing Less Than The Best, and Enjoy your Journey).
With a plethora of flexibility, growth opportunities, a safe learning environment, on-sight training, and an engaging/motivational atmosphere, you can rise into your new career path.
This job operates in a residential style care environment with normal lighting levels (except where lighting is reduced in resident rooms), comfortable temperature ranges, good air quality, ventilation, and low noise levels.
Sunnyside is a not-for-profit Senior Living life plan community situated on 150
acres in the rolling hills of the Shenandoah Valley in Harrisonburg, Virginia.
More than 500 residents call Sunnyside their home.
Work Hazards The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee will routinely sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 30 lbs or less and occasionally more than 40 lbs.
The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
Normal hazards related to general office environment.
Minimal hazards if universal precautions are followed.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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